From Field Request
to Matched Invoice. One Connected Flow.
Project DNA connects your field, office, and suppliers — so every order, PO, and invoice is tracked from the truck to the books. Built for electrical contractors. Proven in production.
You know this feeling
Sound Familiar?
“Your admin tracks 400+ POs in a spreadsheet nobody else can read.”
And when she's out sick, the whole procurement process grinds to a halt.
“Your foreman calls the office to order 20 boxes of 1900s — and waits.”
Meanwhile, the crew is standing around. Every hour of wait time is money you can't bill back.
“A $15K duplicate invoice shows up 3 months after it was already paid.”
And you have no idea whether the supplier was wrong, the PO was lost, or someone on your team made a mistake.
The workflow
Three Steps. No Spreadsheets.
One connected flow from job site to matched invoice. Nothing falls through the cracks.
Order Materials from the Field
Foremen request materials right from the job site. The system matches requests to an electrical material catalog with product photos. Orders hit the office instantly. No phone calls. No paper. No waiting.
Get the Best Price, Automatically
Quote requests go to your suppliers automatically. When quotes come back, the system extracts pricing and shows a side-by-side comparison. Pick the best price per item. POs are created and emailed to suppliers with professional PDF documents.
| Material | Graybar | Rexel | World Electric |
|---|---|---|---|
| EMT 1/2″ | $0.42/ft | $0.38/ft✓ | $0.44/ft |
| 1900 Box | $2.10 ea | $2.10 ea | $1.95 ea✓ |
| Romex 12/2 | $0.89/ft | $0.91/ft | $0.87/ft✓ |
Invoices Match What You Ordered
When supplier invoices arrive by email, the system extracts the data, checks it against the PO, and routes it for approval. No re-keying. No duplicates. No surprises.
The full picture
One Flow. Zero Gaps.
Every step connected — from the moment a foreman needs materials to the invoice hitting your books.
Foreman taps material request from job site
Quote requests sent to Graybar, Rexel, World Electric
Prices extracted and compared side by side
Branded PDF PO sent to supplier automatically
Foreman confirms delivery with photo
Invoice extracted, verified against PO, routed for approval
What it does
Built for How Contractors Actually Work
Not generic project management. Not accounting software. Built specifically for electrical material procurement — from field to invoice.
Smart Procurement
RFQs sent to your suppliers automatically. Quotes compared side-by-side. Split POs when it saves money. Professional PDF purchase orders sent to suppliers in one click.
Foreman Mobile Portal
Order materials from the field. Browse a 234-item electrical catalog with product photos. Track deliveries. Confirm with photos. Works on any phone — no app download required.
Invoice Automation
Supplier invoices arrive by email. Data extracted automatically. Matched to the correct PO. Overages and duplicates flagged before they become problems. No re-keying.
Complete Visibility
Every PO, invoice, delivery, and dollar — in one place. Know exactly where every order stands at any moment. No more calling around. No more digging through email.
Not a demo. Not a pilot.
Proven in Production
Running live with Statewide Electrical Contractors in Florida. Real invoices. Real suppliers. Real results.
“Running live with Statewide Electrical Contractors in Florida. Real invoices. Real suppliers. Real results.”
Why not the other tools?
Not Another Generic Software Platform
Project DNA is the operational layer between the field request and the vendor invoice — the part no other tool owns.
Ready to see it?
See What Your Office
Could Look Like
Book a 20-minute demo. We'll show you with your suppliers and your materials.
No credit card. No commitment. Just a conversation.